Modern Slavery & Human Trafficking Statement: November 2019
1. Introduction from the Board
In accordance with the requirements of the Modern Slavery Act 2015 (the “Act”), Synectics plc and its subsidiaries (“Synectics”, “we”, “our”) are committed to the highest level of ethical standards and sound governance, ensuring that no form of slavery or human trafficking is taking place anywhere in our business or throughout our supply chains (“Our Commitment”).
This statement, for the financial year ending 30 November 2019, is Synectics’ third annual update and explains our approach to addressing slavery and human trafficking and progress made against Our Commitment.
2. The structure of our organisation
Synectics is a leader in the design, integration and support of advanced security and surveillance systems.
With a head office in the UK, Synectics plc is the ultimate parent of a global group of companies and through our two divisions: Systems and Integration and Managed Services (“IMS”), Synectics serves 55 countries through five major hubs across the world.
Systems provides specialist electronic surveillance systems, based on its own proprietary technology, to global end customers with large-scale highly complex security requirements. Systems works across EMEA, North America and Asia Pacific in respect of its core sectors of Gaming, Transport & Infrastructure and High Security. The Oil & Gas sector remains a distinct global business with day to day business being managed through respective regions.
Our business is split into two focussed divisions: Systems and Integration & Managed Services (‘IMS’):
IMS is predominantly based in the UK and focusses on delivering end-to-end, high integrity security and surveillance solutions, as well as service-led solutions for the management of facilities and security services.
With a consolidated Group turnover of £71 million in 2018, Synectics’ designs, delivers and manages integrated security and surveillance systems for the world’s most demanding security environments.
We are a global operation and utilise an international supply chain to ensure a consistent, quality product at appropriate, competitive prices.
3. Our suppliers
If raw materials are needed for use in the production of equipment, they are sourced from a variety suppliers across the globe as well as from the UK. We expect that all our suppliers adhere to Our Commitment, ensuring that no form of slavery or human trafficking is taking place anywhere in their business or throughout their supply chains and, in turn, hold their own suppliers to the same standards.
4. Our policies on slavery and human trafficking
Our Modern Slavery & Human Trafficking Policy reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking is not taking place anywhere in our supply chains.
We have specific guidelines in place for the vetting of new employees to enable us to confirm the employee’s identities, their right to work in the UK and to ensure that employees are paid directly into a personal bank account. We also use temporary labour supplied through recruitment agencies or other parties with whom we has a contract. It is of the upmost importance to us that these parties also have robust guidelines to ensure employees have the right to work in the UK and are not subject to any form of slavery.
We have a number of policies and procedures which set out the standards of ethical behaviour expected in all areas of activity. This suite of governance documents includes specific policies to address business ethics, bribery and corruption, whistleblowing, corporate and social responsibility and modern slavery and human trafficking. The governance framework is continually reviewed and amended to ensure that this remains relevant and appropriate.
5. Due diligence processes for slavery and human trafficking
Our approach to the issues of modern slavery and human trafficking continues to be:
- Comply with legislation and regulatory requirements
- Make suppliers and service providers aware that we promote the requirements of the legislation and, insofar as is possible, to require our suppliers to have a similar commitment
- Consider modern slavery factors when making procurement decisions
- Develop an awareness of modern slavery issues
In the last twelve months (covering the period December 2018 to 30 November 2019) we have:
- Finalised and rolled out amendments to the remaining domestic and international terms and conditions of sale and purchase and other contracts used by the business
- Reviewed supplier relationships where they are not prepared to, or are unable, to confirm their compliance and adherence to the principles of the Modern Slavery Act 2015 as part of our amended terms and conditions of sale
- Formally evaluated supplier propositions by including consideration of modern slavery points in the supplier selection process
- Assessed any instances of non-compliance on a case-by-case basis and tailor remedial action appropriately, specifically by including this as a standing item in our quality system review meetings
- Ensured that our governance policies appropriately document our approach to the issues of modern slavery and human trafficking including a review to ensure that the process of reporting concerns is clear and effective
In the upcoming financial year to 30 November 2020 we will:
- Review and update the suite of governance documents annually
- Roll out refresher modern slavery training to all appropriate employees
- Continue to work with suppliers to ensure modern slavery and human trafficking is not taking place anywhere in our supply chains
To ensure a high level of understanding of the risks of modern slavery and human trafficking in our supply chains and our business, we provide training to relevant members of staff. Our approach to modern slavery and human trafficking is also included within our induction programme for all new staff. All Directors have been briefed on the subject.
This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes Synectics’ modern slavery and human trafficking statement for the financial year ending 30 November 2019 and will be reviewed and published annually. It was approved by the board of directors on 18 February 2020.